Automated payment card reports
Save valuable time by automating your payment card transaction reconciliation. CostPocket matches card transactions with submitted expense documents, helping you reduce manual work and ensure accurate bookkeeping.
In this tutorial, you’ll learn how to:
- Activate the feature and set up payment methods
- Import transactions from a file or sync directly from your bank
- Prepare a payment card report
Activating payment card reports
To enable the reports, go to Settings > Other services > Automated payment card reports
You are also able to add new payment cards later under Settings > Accounting configuration > Payment methods.
Import payment card transactions
You can import transactions in two ways:
Option 1: Connect Your Bank Account (Recommended)
CostPocket supports secure bank connections through partnership with Swedbank and EnableBanking. To set up:
- Go to Settings > Other Services > Bank Integration
- Choose your bank account type
- Select your bank from the list
- Log in and authorize data access
- Mark the account(s) you want to import data from
- Confirm permission for CostPocket to sync transactions
Once connected, transactions will be automatically imported on a regular basis. You can find the whole list of transactions in CostPocket Cloud:
Option 2: Import from account statement files
If you prefer manual upload, you can download transactions from your bank in XML, CSV, or PDF file formats. Then upload the file to CostPocket directly to a card report or in the card transactions view.
Using the feature
During the month
When submitting expense documents to CostPocket, the cardholder should select the correct payment method. This ensures the expense is linked to the correct card and included in the automated report.
Report review and submission
Once all payment card transactions have been imported, users can review the report to ensure everything is in order.
Within the payment card report, users can:
- Identify transactions with missing documents
- Mark any missing documents as lost
- Manually match unmatched transactions with expense documents, if needed
After the report has been reviewed and confirmed, the complete report — along with all attached documents — is automatically sent to the accounting software.